Notice of Change of Venue for 16th Annual General Meeting of Members of UbuntuNet Alliance

UbuntuNet Alliance wishes to inform all Members that the 16th Annual General Meeting of Members (AGM) will be held on Friday, 22th April 2022 in Lilongwe, Malawi starting from 9am. The Notice is issued according to Article 21 and Article  24 of the Constitution of UbuntuNet Alliance.

The AGM is the highest governing body of UbuntuNet Alliance and is composed of NREN Members, Observer Members (from NRENs in construction), Affiliate Members and Industry Members. Each Member, regardless of category has a right to participate in the AGM, but only NREN Members, who are in good standing have the right to vote.

NREN Members in good standing are therefore requested to submit names of their Representatives (one per Member) to the AGM. As is the practice, it is desirable – but not mandatory – that the Representative is the Chairperson or Member of the Board of the NREN so that there is a linkage between the policy level of UbuntuNet Alliance and the policy level of the member institutions of the NRENs. The nominated Representative will have voting rights on behalf of his/her NREN. CEOs of NRENs are encouraged to attend, but as observers. 

This year, the AGM will elect new Trustees of UbuntuNet Alliance to replace the current cohort of Trustees, who were elected at the 14th AGM held in Entebbe, Uganda in 2019 and will leave office at the end of their term at the AGM, having served a term of 3 years.

NREN Members are therefore, according to Article 10(3) of the Constitution of UbuntuNet Alliance, requested to nominate up to two candidates, one male and one  female, from the public or private sector and from any part of the world for consideration for election as Trustees at the General Assembly of the Members. The candidates, once elected as Trustees do not represent the interests of the NREN of their home country or the NREN that nominated them but rather those of UbuntuNet Alliance.  

The nominations should be submitted to the Secretariat in writing by email to accompanied by a curriculum vitae of the candidates and a statement of acceptance of nomination by the candidate. The nominations should be received by 23:59 CAT on Friday, 18th February 2022.

The Agenda for the AGM will include the following:

  1. To consider and adopt the Annual Report for 2021;
  2. To discuss and adopt the audited Annual Accounts for the year ended 31st December 2021;
  3. To release Trustees from liability;
  4. To appoint auditors for the year ending 31st December 2022
  5. To elect new members of the Board of Trustees for a three-year term
  6. To discuss any business presented by the Board of Trustees or Members representing in the aggregate at least one-tenth of the total number of votes that may be cast in a meeting of the Members

A detailed Agenda and accompanying papers for the 16th AGM will be sent to all Members in due course.

Both the nominations of candidates for the Board of Trustees and names and contact details of the Representatives of Members should be submitted to the Secretariat via email, by 23:59 on Friday, 18th February 2022, to help the Secretariat in logistics. As per the agreement reached in 2019, each Member will cover the cost of participation for its Representative.

Pre-AGM Events

The 16th AGM will be preceded by a series of other events as follows:NREN Leaders Indaba. This 1 day Executive Seminar will held on Thursday, 21st April 2022 and be attended by CEOs of NRENs to discuss issues affecting NRENs. The Seminar will be funded by AfricaConnect3. Further details will be communicated in due course

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